INSTRUCTIONS FOR PRESENTERS

Instructions for Oral Presenters (Tutorials, Invited and Regular Oral Papers)
In order to ensure a smooth course during the sessions, we kindly ask presenting authors to consider the following:
The time slot for each presentation is:
- Tutorials: 60 min. (50 min. presentation and 10 min. discussion)
- Invited and upgraded papers: 30 min. (25 min. presentation and 5 min. discussion)
- Regular oral papers: 15 min. (12 min. presentation and 3 min. discussion)
- Workshops: Check with your workshop organiser for confirmation of timing
- Post deadline paper: 15 min. (12 min. presentation and 3 min. discussion)

Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly limit the length of a presentation. We kindly ask you for your understanding and for your cooperation in keeping the schedule.
Be at the room of your session 15 minutes before session start, so that you can meet your session chairs and the other speakers in advance.


  • Speakers Room and presentations

    - Presenters must upload their presentations in the Speaker Room at least 1 hour prior to their session. Please bring your presentations on a USB memory stick in MS-Power Point or Adobe PDF.
    Please make sure that it fulfills the necessary requirements for the following software:
    MS Office 2013 or later version (Word, Excel, PowerPoint)
    Windows Media Player
    Adobe Acrobat Reader
    - The standard format of the projectors in the conference rooms is 4:3. The default slide size in PowerPoint 2013 and in the latest version is widescreen (16:9), it might be necessary to manually change this. Change the slide size from widescreen (16:9) to standard (4:3).
    - Please give the technical personnel any special instructions you may have when you are in the Speaker Room, not during your lecture.
    - Afterwards, the presentation will be sent to the room. Each room has a technician, who will assist and start the presentation for you. No use of personal laptops will be allowed. Note that there will be no presentation uploads in the conference rooms.

 

Instructions for Poster Presenters

- The poster area will be located in Hall 11. Poster presenting authors can display their poster during the day of their session. Please remove your poster after your session, posters not withdrawn after the day will not be saved.
- Each poster board is marked with a poster ID-number. Please find your poster ID-number in the final Programme.
- Authors can display their posters from 9:00 and must remove them no later than 17:00.
- Authors are requested to use only the boards provided for their poster.
- Authors are required to stand by their posters during their whole scheduled poster session time on Tuesday and Wednesday .
- The maximum size of your poster should be 95cm (height) x 240cm (width).
- Posters should be fixed to the bulletin board using the supports that will be provided on site.
The poster message should be clear and understandable without oral explanation. When preparing the poster, presenters should have in mind the objective of capturing the interest of attendees to the work that is being presented. The quality of the presentation stimulates the attention from the audience and improves the overall satisfaction of the community attending the conference. Use an appropriate font size allowing posters to be readable by delegates 1.5 m away.


Instruction for Demo Session Presenters

- ECOC 2020 will include a Demonstration Session.
- The session will provide the opportunity to see live demonstrations and prototypes of collaborative research projects corresponding to all relevant topics of the Conference.
- The live session will provide a forum for researchers from Industry and Academia to give a demonstration of their work with concrete systems, tools and prototypes. The Demo zone will be open to both Conference Delegates and Exhibition Attendees, providing unique opportunities for potential technological transfer and dissemination of project results.
- Authors are invited to submit technical proposals in the standard Conference proceedings style via the online submission system, selecting the dedicated “Demo” sub-category. A complete submission should not exceed the three pages of the regular conference submissions.
- Demo proposals will undergo a peer review selection process conducted by the Demo Sub committee, composed of the Demo Sub Committee Chairs, the 2 Technical Program Committee (TPC) Conference chairs and the 9 TPC Sub Committee chairs. The accepted proposals will be included in the Conference proceedings.
- Submission is restricted to collaborative research projects (single-partner Demo submissions are discouraged). Submissions from EU funded projects are especially encouraged. No demonstrations of commercial or pre-commercial products will be accepted.
- The proposals should include specific sections highlighting the innovation that will be demonstrated and how the demo will be presented and illustrated interactively.
- The main criteria for the selection of a demo are the level of innovation and how the demo is presented (live demonstrations with on-site hardware equipment are preferred. Pre-recorded videos and other material can be used as support/backup material but should not be the main technical content of the demonstration).
- For each selected demo, a rectangular table 125cm (length) x 75cm (width), 2 chairs, a power outlet strip (4 outlets, 2kW max), a bulletin board 95cm (height) x 240cm (width), a 24-inch monitor (with one HDMI cable, one VGA cable), and Wi-Fi Internet connectivity (best effort) will be provided.
- Questions regarding the demo session can be directed at This email address is being protected from spambots. You need JavaScript enabled to view it. at any time.
- Date & Time: Tuesday September 22, 13:30 – 17:00 (CEST) (TBC)
- Submission deadline: May 23, 2020 (23:59 CEST)