registration fees ECOC

Rates are in EUR and deadlines expire at 23.59 hrs CET time

* “Student” is defined as enrolled in either a Master Degree programme or a PhD programme. Proof of enrollement needs to be provided to qualify for “student registration”. Only students who did not obtain their PhD by 20 May 2020 (paper submission deadline) qualify as “Students”.

 

 

 

The full registration fees include:

-   Access to the scientific sessions, including the workshops on Sunday
-   Access to the ECOC 2020 exhibition (07-09 December, 2020)
-   Get-Together Drinks Reception on Sunday 06 December
-   Welcome event ‘Best of Belgium’ on Monday 07 December
-   10 drinks vouchers to use during the coffee breaks
-   Conference bag with the final program
-   Online access to the abstracts during the Conference
Lunch is not included in the conference registration fee. You will find various catering points within Brussels Expo.

The ‘workshops only’ fees include:

-   Access to the workshops on Sunday
-   Get-Together Drinks Reception on Sunday 06 December
-   2 drinks vouchers to use during the coffee breaks
Lunch is not included in the conference registration fee. You will find various catering points withing Brussels Expo. 

CONFIRMATION
Immediately after submitting and paying your online registration form, an automatic confirmation is sent by email. If you do not receive this automatic confirmation, your registration has not been made successfully.

PAYMENT
All payments are to be made in EURO, net of all bank charges and commissions for the receiver.
Payment is to be made by credit card: Only VISA, MasterCard and American Express are accepted.

VISA INVITATION LETTER
Registered participants can request an invitation letter during the registration process. Letters will only be sent when full payment is received.

LIABILITY and INSURANCE
In registering for ECOC 2020, participants agree that neither ECOC nor the Organizing Secretariat, URSI or IMEC assume any liability whatsoever. Participants should therefore organize their own health, travel and personal insurances.

CANCELLATION POLICY
Cancellations received no later than 15 October, 2020, entitle registered persons to a full refund less € 120,00 administration costs.
No refunds can be made for cancellations received after this date.

GROUP BOOKINGS
< 20 Participants – Individual Registrations
Register through the online submission form. You can add participants at the end of the registration process.  

>/= 20 Participants – Group Registration
An Excel template is available here.

The filled-out form must be sent to iThis email address is being protected from spambots. You need JavaScript enabled to view it. with the credit card authorization form.

The registration fees applicable are those valid on the day of payment for the exact number of participants.
The full amount for the group registration must be transferred immediately in order to secure this booking and to guarantee the registration rate.

All data requested must be supplied by October 1st, 2020 at the latest.

CHANGES
You will receive a personal link in your final confirmation email. With this link it will be possible to make changes into names, dinner choice, etc. You can even add attendees with this link in case you prefer to make group bookings. Changes can be made until October 1st, 2020.

OUR TERMS AND CONDITIONS
These terms and conditions apply to all payments/registrations made to URSI. By using the online payment facility on this website you implicitly accept these general terms and conditions.

BY ENTERING YOUR CREDIT CARD INFORMATION
You state that you are an authorized user of the credit card and that the associated information entered is accurate. You authorize URSI to charge the booked amount to your credit card.

DECLINDED/REFUSED PAYMENTS
We cannot accept liability if the payment is refused or declined by the credit/ debit card supplier (due to the customer quoting incorrect card details or other reasons).

CHILDREN
Please note that no entrance for children is allowed at the Conference. 

DRESS CODE DURING THE CONFERENCE
 Business Casual (leisure outfits are not allowed)